II. WHERE DO WE GO FROM HERE?

PREVIEW

The following is a brief preview of what's ahead.

A. Implementation Questions for Thought

Thinking through the questions in this section will help coordinate your implementation plan with the flow of information within your facility.

B. Implementation Questions and Answers

Going through these questions and answers will help coordinate your implementation plan with the flow of information within your facility.

C. Planning Ahead - Plan the implementation of your CMMS.

Includes required, optional and  advanced planning activities.

1. System Setup - Software Switches

Turn options on or off to determine how things are processed.

2. Getting Started - Setup Authority Files

Enter important information that will be used throughout the system as a validation check to ensure everyone is using the proper data.

3. Setup Users and Input Cost Centers, Equipment, or Locations

Process Work Orders

Now that everything is setup and in place, it's time to create a work order.

Maintaining MAPCON

Follow these simple rules to keep MAPCON updated and organized as time goes by, including year-end procedures.

MAINTENANCE IMPLEMENTATION QUESTIONS FOR THOUGHT

Thinking through the following questions will help coordinate your implementation plan with the flow of information within your facility.

Who will input the work order data? What standards should be followed?

Is a dedicated clerk necessary to support the maintenance group?  If not, how will management reports, daily schedules, and work flow be handled and communicated?

Will all maintenance work be tracked within Mapcon? Does tracking require a work order to be created before any job is started, or will After-the-Fact work orders be allowed?

Will maintenance work be planned and/or scheduled as much as possible? What are the exceptions?

Who is going to plan and/or schedule maintenance work? Does the scope of maintenance work require a dedicated Planner, or can supervisors plan and schedule for their own teams?

Will labor be tracked within MAPCON? If so, will timecards be used, or are you just tracking hours worked?

Do workers input their own timecards?

Will parts be planned on work orders? Can work orders be placed on Hold if not all parts are available?

Do workers close their own work orders, or is a clerk or supervisor dedicated to this task to ensure accurate data?

What priority will be assigned to the preventive maintenance work and how will it be scheduled?

If you are in Manufacturing, is production going to be involved in scheduling maintenance? If so, how will this be coordinated and  communicated? Weekly meetings? Daily reports? A phone call?

What reports will be necessary to measure the progress of the flow of  information? A simple list of unplanned vs. planned work? A backlog  of overdue work orders? Overall Equipment Downtime? Cost of labor and/or material?

Keep in mind any data input in the system can be reported on.

INVENTORY/PURCHASING IMPLEMENTATION QUESTIONS FOR THOUGHT

Thinking through the following questions will help coordinate your  implementation plan with the flow of information within your facility.

Who will input the purchasing data? What standards should be followed?

Is a dedicated clerk necessary to support the inventory and/or purchasing group? If not, how will management reports, daily  schedules, and work flow be handled and communicated?

Will all parts be tracked within Mapcon?

Do they need to be classified by Status (i.e. shelf-stock, non-valued fasteners, tools, etc.)?

How many stockrooms are needed? Who has access to which?

Will every Vendor be listed? Who are the exceptions?

Will automatic reordering be utilized? If so, who will determine the minimum/maximum quantities that control the reorder quantities?

Will Purchase Requisitions be allowed from anyone, with the understanding that it is only the Purchase Order going to the vendor? Will multiple people need to approve the purchase requisition?

Will multiple people need to approve the purchase order?

Does someone need to be notified when an order is Received? Will they be notified by e-mail?

Does the process end after Receiving, or is Invoice Reconciling used?

What reports will be necessary to measure progress and the flow of information? A simple list of Purchase Orders by Date?

Will you track Vendor Statistics? Keep in mind any data input can be reported on.

IMPLEMENTATION QUESTIONS AND ANSWERS

Going through the following questions and answers will help coordinate your implementation plan with the flow of information within your facility.