Data Entry

Access through:

            Admin Icon

            Cost Accounting Administration Menu

            Maintain Cost Centers

Cost Center - Enter a Cost Center Number to create or click on Lookup to invoke a selection list containing existing Cost Centers.

Description - Enter a description of the Cost Center.

Inactive - Instead of deleting a Cost Center, mark it inactive to disable its use throughout the system. Click on the checkbox to enter an X in it if the cost center should not be used. Inactive Cost Centers do not appear in standard Cost Center lookups and cannot be entered on Purchase Requisitions, Orders, Work Orders, Equipment, or Inventory items.

GL Code - Enter the GL Code that will be used as one of the five parts of the Mapping Code for the Ledger System. The GL Code will default to GN for General. If it is unchanged, the Ledger System will not differentiate costs by Cost Center. This will only be required if the The MAPCON Ledger System is enabled checkbox is checked.

Department - Enter the Department. A Lookup is available. Department is a required entry unless The same Cost Center can be used in Multiple Departments checkbox is checked. In that event, the Department field will not be displayed.

CC Rating - Enter the Cost Center Rating. The Cost Center Rating is used in the calculation of the Work Order Rating. Work Order Rating is used by Scheduling.

ISO-9000 Safety Procedure - Click on the checkbox to enter an X in it if the system standard ISO-9000 Procedure should be printed with any Work Order written against the Cost Center. If the checkbox already has an X in it, clicking on it will remove it.

Job Steps - A lookup is available to attach Job Step numbers that should be performed when working on this cost center. Job Steps will be printed on any work order written against this cost center.

Service Contracts:

This is a scrollable browse-only field displaying all Service Contracts charged against the Cost Center.

Safety Procedures:

Procedure - Enter the number of any Safety procedure(s) that should be printed with each Work Order that is written directly against the Cost Center. A Lookup is available.

Preventive Maintenance Procedures:

PM Desc # - Enter the number(s) of any PM Procedures that are used for PM Work Orders generated for the Cost Center. A Lookup is available.

Click on Save to save the record.

WARNING: In previous releases of MAPCON, Service Contract costs were added to the Cost Center Purchase's total. Service Contracts now have their own separate total. However, since there is no way of determining what portion of the old Purchase's costs were actually Service Contract costs, Service Contract totals will only include Service Contracts created using MAPCON, Version 3.10 or later.