Tracking Equipment

Note:   This guide assumes that Equipment is the primary maintained entity.

            If not writing work orders against equipment, this section can be skipped.

Equipment Keywords, Numbering, and Hierarchical Structure need to be determined first.

After defining these, you will then have the basic structure in place to enter specific information for equipment records.

Not every piece of equipment needs to be entered before writing work orders.

MAPCON allows you to "Build as you Go, Use as you Build".

Equipment Keywords

Keywords are a way of organizing like pieces of equipment together.

Keywords should be setup in a logical fashion.

Use general terms first, then more specific.

For example:  

            Good Keyword Examples                   Bad Keyword Examples        

            PUMP-CONDENSOR               CONDENSOR PUMP  

            PUMP-CHILLED WATER                     CHILLED WATER PUMP        

            MOTOR-AC                                          A/C MOTOR    

            MOTOR-DC                                          D/C MOTOR    

            CONVEYOR-ROLLER              ROLLER CONVEYOR

            CONVEYOR-BELT                               BELT DRIVE CONVEYOR       

            CONVEYOR-COOL                               COOLING CONVEYOR

Using the good examples above, all Pumps, Motors, and Conveyors will appear together in Lookups and on Reports sorted by Keyword.

When Keywords are properly setup, locating information is quick and easy for users, so take the time to ensure they are entered consistently.