Inventory

Inventory should be established in a timely manner. However, it is not  necessary to create all inventory records before implementing this module. MAPCON allows you to "Build as you Go, Use as you Build".

To track inventory, you will need to provide the following basic information for each part:

            Stock (part) Number

            Description

            Stockroom Location

            Quantity

            Unit Cost

INVENTORY QUICK SETUP GUIDE

            Steps:                                                  Access Though:

            Setup Stockroom(s) and Aisle(s)         Inventory Administration

            Define Inventory Keywords                Inventory Administration

            Create Parts                                        Inventory Data Entry

            Seed Parts into Stockrooms   Inventory Administration

Stockroom(s) need to be setup first.

Stockrooms allow MAPCON to identify spare parts for equipment, to reserve or allocate parts to work orders, and to issue parts and tools.

In addition to tracking the overall inventory dollar value, stockrooms can also track the costs of Variances, Write Offs, and Adjustments.

Physical counting cycles allow parts to counted and reconciled by Aisle to help break the work down into smaller, more manageable sections.

Keywords need to be defined before parts can be created.

After parts are created, they are then Seeded into stockrooms to initialize the system and to establish their initial quantity and cost.

Alternatively, parts can also be Received into the system to initialize their first use.

Important:        Parts cannot be used until they are either Seeded (preferred method)

                        or Received (if not using the formal purchasing system).

Optionally, stock Locations can be entered through the Stockroom Detail window.

Stock locations in MAPCON are designated by Aisle, Shelf, and Bin.

To enter locations and stocking levels, access the Inventory Data Entry screen, click the mouse cursor in the Stockroom field, then click the Stk Loc button at the bottom of the window.

Important:        Aisles must first be setup in Inventory Administration to establish the Authority file.

                        The Authority file ensures that only defined Aisles can be used.

                        However, shelves and bins do not have an Authority file, so any value can be entered for them.

Additionally, Minimum and Maximum quantity levels should be established for parts within each stockroom.

Stocking levels can vary for different stockrooms, and are critical if using the automatic reorder system  (see next page for more details).

The red EOQ field in the Stockroom Detail window is the Economic Order Quantity. This is the quantity to be ordered each time. For example, vendors may require ordering parts 4 or 12 at a time. MAPCON will automatically calculate the reorder quantity to be multiples of the EOQ.  In these examples of using either 4 or 12 for the EOQ, then 4, 8, 12, 16 or 12, 24, 36, 48 will be ordered depending  on the maximum level. Refer to the on-line manual for more details.  EOQ defaults to 1 for quick setup, and can be adjusted at any time for any part if needed.