If the Purchasing Option is purchased
Enable the Purchasing System - Place a Check Mark in this box to enable the Purchasing System. Requisitions can be printed and mailed to a Vendor if the Purchasing System is not used. If the Purchasing System is used, multiple Requisitions can be imported into a Purchase Order and the Purchase Order is printed and mailed to a Vendor.
Purchasing Number Control Group Box
Next PO # - The Next Purchase Order Number is managed by the system. You can, however, increase the Next Purchase Order Number. You can not decrease it.
Next Receipt # - The Next Receipt Number is managed by the system. You can, however, increase the Next Receipt Number. You can not decrease it.
Next Recon # - The Next Reconciliation Number is managed by the system. You can, however, increase the Next Reconciliation Number. You can not decrease it.
Taxes Group Box
Standard Sales Tax (%) - Enter the Percentage Sales Tax that will be automatically added.
Automatic Tax - Place a Check Mark in this Check Box if you wish to add tax to Purchase Orders automatically.
Allocate Tax to Line Items - Taxes may be allocated to Line Items on the Purchase Order or charged to a Tax Cost Center. This Check Box specifies the default status of a similar Check Box on a newly created Purchase Order. It can then be changed on the Purchase Order. Place a Check Mark in this Check Box if you wish "Allocate Tax to Line Items" to be the default status on new Purchase Orders.
Default Cost Center - Enter the default Cost Center for Taxes. A Lookup is provided. This Box is the default status of a similar Box on a newly created Purchase Order. It can then be changed on the Purchase Order.
Enter the Sales Tax Rate as a percentage that will be used in all tax calculations.
Miscellaneous
Reconciliation Required - Place a Check Mark in this box if the Supplier's Invoice must be reconciled prior to closing a Purchase Order.
Check Agent's Dollar Limit - Place a Check Mark in this Check Box if the Purchase Agent's dollar limit should be checked prior to saving a Purchase Order.
Maintain History for POs - Place a Check Mark in this box if you wish to maintain a History File containing closed Purchase Orders.
Apply Privacy to Group Box
Purchase Orders - Place a Check Mark in this Check Box if you want a Purchase Order to be edited only by the User who created it. You must place a Check Mark in the Require Login Check Box on the System Page of the System Initialization Screen for Privacy to work.
Receipts - Place a Check Mark in this Check Box if you want a Receipt to be edited only by the User who created it. You must place a Check Mark in the Require Login Check Box on the System Page of the System Initialization Screen for Privacy to work.
Reconciliations - Place a Check Mark in this Check Box if you want a Reconciliation to be edited only by the User who created it.
Purchasing Validation Tables - Click on the Purchasing Button to invoke the Purchasing Administration Menu. Enter data into the Validation Tables for Purchasing Agents, Ship To / Bill To Addresses and Standard Paragraphs.