Software Switches
Access via the Administration Icon : Initialization and Utilities : System Initialization.
System Initialization uses a Notebook with six Tabs - System, Inventory, Labor, Maintenance, Costs and Purchasing. Click on each Tab and enter data in accordance with the following instructions:
Registration Information Group Box
Please, enter the information in the Registration Group Box and make sure you enter the serial number and purchase date supplied by MTI. Call MTI if there are any questions. Options can not be purchased unless you have been assigned a Serial Number. This will also insure that you get update notices in a timely fashion.
User Information Group Box
Enter as much information as is relevant.
Registration Information Group Box
Please, enter the information in the Registration Group Box , especially the Serial number and Date of Purchase. Options can not be purchased unless you have been assigned a Serial Number. This will also insure that you get update notices in a timely fashion.
User Information Group Box
Enter the information
Options Group Box
Enable Login - Login can be used to control access or use the Privacy Options. Privacy means that a Purchase Requisition, Purchase Order, Work Request or Work Order may only be viewed or edited by the user who created it.
Cause Enter Key to tab to next Field - Windows normally uses the Tab Key to advance the cursor from field to field. Check this box if you want the Enter Key to act like a Tab Key.
Verify Post for changed Records - The system will automatically post (save) changed records if you exit from a screen without posting. Check this box if you want to be warned when this occurs. You will then be given the opportunity to abort the Post.
SetUp Email - Click this Button to set up Email Work Requests. The following data entry panel will appear:
User ID - Enter your User ID.
Password - Enter your password. Note - The password is case sensitive.
Incoming Mail (POP3) - Enter the name of your mail server host or its IP address.
Outgoing Mail (SMTP) - Enter the name of your mail server host or its IP address.
Acknowledge Conversion - Requestors will receive an Email informing them that the Email request has been converted to a Work Request or a Work Order.
Acknowledge Completion - Requestors will receive an Email informing them that the Work Request or Work Order created from the Email request has been completed.
Acknowledge Deletion - Requestors will receive an Email informing them that the Email request has been rejected (deleted). This applies only to Email that is deleted by clicking on the Delete Email button in the Email Navigator.. Email that is deleted because it has been converted to a Work Request or Work Order will not be acknowledged.
Database - Select L for Live or T for Training to connect to The Live or Training database. You must restart the system for the change to be in effect.
Automatic Issue Tickets - A printed Issue Ticket provides a permanent paper record of all Issues. Select "Don't print automatically" and you can still print Issue Tickets by clicking on the Print Issue Tickets Button on the Inventory Menu. Select "Print when created" and they will be printed when they are created and saved. Select "Print with Work Orders" and they will be printed as part of the Work Order they are attached to.
Automatic Issue Tickets - A printed Issue Ticket provides a permanent paper record of all Issues. Select "Don't print automatically" and you can still print Issue Tickets by clicking on the Print Issue Tickets Button on the Inventory Menu. Select "Print when created" and they will be printed when they are created and saved. Select "Print with Work Orders" and they will be printed as part of the Work Order they are attached to.
Apply Privacy to Issues - Place a check mark in this Check box if you want an Issue to be edited only by the User who created it.
Maintain Issue History - Place a check mark in this box if you wish to maintain a History File containing closed Issues.
Next Issue # is maintained by the system and should only be changed after consulting with a Mapcon Lite support representative.
Maximum Straight Time Pay Rate - Enter the maximum pay rate for non-overtime hours. This rate will be checked when you enter Employee pay rates or Craft labor rates. All overtime rates will also be checked, e.g. the double time rate can not be more than two times the Maximum Straight Time Pay Rate.
Start Date of 52 Week Schedule Group Box
PM Scheduling is done on the basis of a 52-week year. Enter the Start Date of the 52-week PM Schedule. PM weeks start on Monday. Therefore, the Start Date must be a Monday. The Start Date must be re-entered on a yearly basis or PM Work Orders will not be generated for the new year.
PM Generation Start Date Group Box
PM Generation is done for a period bounded by the PM Generation Start Date and the PM Generation End Date. These dates are inclusive. The system will automatically manage these dates once the cycle has begun. Enter the Start Date of the first PM Work Order Generation. You will be prompted for the End Date when PM Work Orders are generated.
Privacy Group Box
Note - You must place a check mark in the Require Login Check box on the System Page of the System Initialization Screen for Privacy to work.
Apply Privacy to Work Requests - Place a check mark in this Check box if you want a Work Request to be edited only by the User who created it.
Apply Privacy to Work Orders - Place a check mark in this Check box if you want a Work Order to be edited only by the User who created it.
Apply Privacy to Work Order Closing - Place a check mark in this Check box if you want a Work Order to be closed only by the User who created it.
Apply Privacy to Job Steps - Place a check mark in this Check box if you want a Job Step to be edited only by the User who created it.
Number Control Group Box
Next Work Request # is maintained by the system and should only be changed after consulting with a Mapcon Lite support representative.
Next Work Order # is maintained by the system and should only be changed after consulting with a Mapcon Lite support representative.
Next Job Step # is maintained by the system and should only be changed after consulting with a Mapcon Lite support representative.
Miscellaneous
Print Safety Procedures with Work Orders - Check this Box if you want Safety Procedures to be printed with Work Orders.
Maintain History Group Box
Work Requests - Place a check mark in this box if you wish to maintain a History File containing closed Work Requests.
Work Orders - Place a check mark if you want to maintain History Records for Work Orders.
Receipts Group Box
Next Receipt # is maintained by the system and should only be changed after consulting with a Mapcon Lite support representative.
History - Place a check mark in this box if you wish to maintain a History File containing closed Receipts.
Apply Privacy - Place a check mark in this Check box if you want a Receipt to be edited only by the User who created it.
Requisitions Group Box
Next Requisition # is maintained by the system and should only be changed after consulting with a Mapcon Lite support representative.
Maintain History - Place a check mark in this box if you wish to maintain a History File containing closed Requisitions.
Maintain Privacy - Place a check mark in this box if you want a Purchase Requisition to be edited only by the User who created it. You must place a check mark in the Require Login Check box on the System Page of the System Initialization Screen for Privacy to work.
Next Standard Paragraph # is maintained by the system and should only be changed after consulting with a Mapcon Lite support representative.