Batch Timecard Data Entry (Popup)

Access via the Work Order Close screen

Billable - (Service Billing Option Only)  Check or uncheck this box to set  the default Billing Status of all Timecard Lines added to the Timecard.  TheTimecard Line's Billing Status can then be changed after the Line Item is added.  Checking or unchecking this box after Line Items have been added will reset all Line Items to the default Billing Status.

Period Start Date - You must assign a date range that is valid for Timecard data entry.  Normally, the range would be for one week.  Enter the Start Date for the Timecard Period.

Period Stop Date - Enter the Stop Date for the Timecard Period.

You now have three options:

    Delete - Highlight a Timecard Line and click on the Delete Line Item Button to delete the timecard line.

    Edit - -Double click on a Timecard Line and the Timecard Data Entry Panel will be presented.  Make the desired changes and click on the Save Button.  Click on the Cancel Button to exit without saving the changes.

    Enter Data - Click on the Enter Data Button.  The Timecard Data Entry Panel will be presented.  This panel allows the entry of as many Timecard Lines as desired.  The Timecard Entry will saved when data has been entered in the Hours data entry box and Enter is pressed.  The Panel is designed to handle heads up data entry without the use of the mouse.

Timecard Data Entry Panel

Date - Enter the Date Worked.  You may enter any date within the Timecard Period.  The Date is not cleared when the Timecard Line is saved.  This allows you to enter several Timecard Lines for the same date without re-entering the date.  Be sure to change the Date when appropriate.   A lookup is provided.

Employee ID - Enter the ID of the Employee performing the work.  The Employee ID is not cleared when the Timecard Line is saved.  This allows you to enter several Timecard Lines for the same Employee without re-entering the Employee.  Be sure to change the Employee when appropriate.   A lookup is provided.

Pay Type - Enter the Pay Type : Reg (straight time), Reg + (time and a half), Dble (double time), Dble + (double time and a half), Triple ( triple time).  The Pay Type always defaults to Reg.  A lookup is provided for overtime rates.

Billable - (Service Billing Option Only)  Set the Billing Status for this Timecard Line.

Hours - Enter the hours to be charged and press the Enter Key.

The Timecard Line is automatically saved after you enter the Hours.  You can also save the Timecard Line by clicking on the Save Button.  If you are done, click on the Cancel Button to exit from data entry.

If you enter a new Timecard Line for the same Date, Employee, WO # and Pay Type, you will be asked to edit the existing record.  That record will be displayed in the Timecard Data Entry Panel.  Make the changes and click on the Save Button  or click on the Cancel Button to exit without saving the changes.