Cost Centers
Access via the Administration Icon : Costing : Cost Center Data Entry.
Cost Centers and Departments are the two parts of an Accounting Key used by the Cost Accounting System. Please read the Help for Basics-Costing prior to entering Cost Centers.
Use the Data Input Instructions to enter the Cost Center ID and Description.
Cost Centers are purely informational if the Costing Option has not been purchased.
With Costing Option
Click on the Labor Detail button to see the detailed labor charges to this Cost Center.
Costs are categorized by Labor, Inventory, Purchases and Services and are kept for the Current Period, the Year to Date and the Lifetime of the Cost Center.
Fiscal Closing Procedures must be used to insure that costs are charged to the correct Fiscal Period.
Department Data Entry
Access via the Administration Icon : Costing : Departments.
Departments and Cost Centers are the two parts of an Accounting Key used by the Cost Accounting System. Please read the Help for Basics-Costing prior to entering Cost Centers.
Use the Data Input Instructions to enter the Department ID and Description.
Departments are purely informational if the Costing Option has not been purchased.
With Costing Option
Click on the Labor Detail button to see the detailed labor charges to this Department.
Costs are categorized by Labor, Inventory, Purchases and Services and are kept for the Current Period, the Year to Date and the Lifetime of the Department.
Fiscal Closing Procedures must be used to insure that costs are charged to the correct Fiscal Period.
Charge Code Data Entry
Access via the Administration Icon : Costing : Charge Codes.
A Charge Code is a maintained entity, just like Equipment or Locations. Work Orders can be written against a Charge Code.
Charge Codes can reference a Cost Center and/or a Department . The Cost Center and Department can then be mapped to a Ledger Account, as can Equipment and Locations.
In addition, Charge Codes can be used to charge maintenance costs directly to a Ledger Account without reference to a Cost Center or Department. For example, you might want to track the costs of roof repair and painting for the physical plant. Set up Charge Codes for 'Roof Repair" and 'Painting" and map them both to Ledger Account "Plant". You will now accumulate cost data for Roof Repair and Painting and a total in Ledger Account "Plant". Hospitals often use this method of costing.
Please read the Help for Basics-Costing prior to entering Charge Codes.
Use the Data Input Instructions to enter the Charge Code and Description.
Impact - Enter a number from 1 to 10 representing the impact if maintenance identified by the Charge Code is not provided. Ten is the highest impact. This number will be used to calculate the importance of Work Orders that are charged to the Charge Code.
With Costing Option
Maintenance Costs can be charged to a Ledger Account or to Cost Centers and/or Departments. Buttons are provided to allow you to switch between the two methods of charging costs. If you choose neither method, then costs will be charged only to the Charge Code.
Ledger ID - Enter the Ledger ID. A lookup is provided. The maintenance costs calculated for a Work Order will be charged to the Charge Code indicated on the Work Order and to the Ledger Account entered here.
Cost Ctr.ID - Enter the Cost Center ID A lookup is provided. In addition to updating the Ledger Account specified above, the maintenance costs calculated for a Work Order will also be charged to the Cost Center indicated here.
Dept.ID - Enter the Dept.ID. A lookup is provided. In addition to updating the Ledger Account specified above, the maintenance costs calculated for a Work Order will also be charged to the Department indicated here.
Costs are categorized by Labor, Inventory, Purchases and Services and are kept for the Current Period, the Year To Date and the Lifetime of the Cost Center.
Fiscal Closing Procedures must be used to insure that costs are charged to the correct Fiscal Period.