Authorizations Page

This screen is only used if the Extended Authorization Software Switch is turned on.

Logged in User - Display only field showing the name of the user currently logged into MAPCON.

Authorize PO - Click  to add or remove your Authorization. If you add your authorization, this will be indicated by the current date being displayed under the Date Auth field in the table below this field.

Init - Enter the sign-on initials of all the people who must authorize the Purchase Order before it can be approved.

Comments - Enter any comments regarding your Authorization.

Click on Save to save the record after the desired information has been entered on ALL screens.

Post Purchase Orders

Posting is a required step. Purchase Orders must be authorized before they can be posted.

Tech Tip: Turn on the purchasing software switch Automatically post POs when they are Authorized to have Mapcon perform this step for you automatically.

Access through:

            Purch Icon

            Purchase Order Menu

            Printing and Posting Menu

 

Combined Print and Post - Use this option to save time and both Post and Print the PO in one step.

 

Post Purchase Orders - Use this option when just Posting purchase orders without printing them at this time.

 

For Either option:

A Set Posting Date and Time window will appear. The current date and time will be displayed and can be edited. Click on Save when the date and time are correct.

The system will automatically load all Purchase Orders that are eligible to be posted into a Purchase Orders Selection window. Undesired entries can be removed by placing the cursor on them and pressing the Delete key on keyboard.

Click Save when selections are correct.

If using the Combined Print and Post option, the print routine will automatically appear next. Follow the directions in the next section.