CMMS. More than just maintenance.

CMMS. More than just maintenance.

CMMS Software

What is a CMMS?

A Computerized Maintenance Management System, or CMMS, is a software program designed to manage maintenance activities and keep detailed maintenance records of all assets within an organization. The program allows users to create and dispatch work orders, schedule preventive maintenance tasks, track equipment usage and repairs, and record asset history.

What are CMMS solutions used for?

A computerized maintenance management system is used for a multitude of maintenance related tasks, including:

  • Work order management. CMMS solutions enable users to create work orders detailing repair needs. Many systems also have the option to attach images or documents to the order.
  • Preventive maintenance. CMMS maintenance software offers users the ability to schedule preventive maintenance on pieces of equipment, thus decreasing downtime and reactive repair costs.
  • Recording historical data. Robust CMMS solutions include the ability to track historical data, such as repairs, purchases, vendor information, and preventive maintenance. This information can be useful during audits.
  • Inventory management. Users can refer to their system to ensure parts and materials are always available when needed.

What are the benefits of a CMMS?

Here are just a few ways CMMS software can benefit a company:

  • Decreased equipment downtime. A maintenance management system makes planning preventive maintenance (PM) on equipment easy. Staying on top of PM tasks helps keep equipment up and running, therefore decreasing overall downtime. The addition of a mobile application with instant notifications can also decrease downtime by letting workers know instantly when an urgent repair is needed.
  • Longer equipment life. Scheduling routine maintenance checks on equipment in a CMMS will allow workers to make minor repairs or adjustments before it breaks down. Making small adjustments and repairs over time instead of when it fails helps equipment last longer.
  • Data analysis. A good CMMS will allow users to run a variety of reports and have drilldown capability. This will let maintenance professionals see tons of information, such as repair costs and equipment downtime.
  • Certifications and audits. Having all of the necessary information in one place makes passing inspections and audits, as well as receiving certifications, much easier and smoother.
  • Enhanced productivity. Without a maintenance management system, technicians might waste their time looking for the parts needed to complete repairs. With this software, the tech can simply look at the parts screen and see exactly where the part is, and if it is in use at that time. In addition, scheduling routine maintenance on equipment can save workers time by allowing them to plan for the task ahead of time.
  • Reduced overtime. A CMMS will cut overtime significantly by decreasing emergency repairs. Scheduling preventive maintenance tasks allows workers to prevent most urgent repairs.

What industries use CMMS software?

CMMS systems can be used in just about every industry, due to the software’s versatility. A few of the industries that would benefit most from a system are: government, education, hospitals, manufacturing, as well as building and property management.

How do you choose a CMMS?

Once you have decided a CMMS is a good fit for your company, you’ll need to begin the task of finding the system that fits your needs. So, how do you do that?

  1. Define your goals. Before selecting a software, it’s important to consider exactly what the goals and desired outcomes of implementing the system are.
  2. Form an evaluation team. Enlist the help of others who will be using the system on a daily basis to help evaluate systems. Ideally, this team will include at least one person from each department that will be using it.
  3. Understand your company’s needs. Things such as the size of your company, how many workers will be using the CMMS, how many assets the company has, and the number of locations you need to manage are important things to consider when searching for a system.
  4. Consider what you will use the software for. A good CMMS can get expensive, so it’s important to get the system that has what you need, without additional functionality you don’t.
  5. Compare software. Many software companies, including MAPCON, allow you evaluate the software for free.
CMMS Software

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How do you implement a CMMS?

After the company picks which CMMS software to purchase, implementation begins. Most CMMS companies will have specialists to help, but the following guidelines are good to consider when any company is getting started with a new CMMS software system:

Add Users.

When setting up a new CMMS system, it’s best to create users first. During this step, administrators can assign logins and passwords as well as security levels to groups or individuals.

Decide what assets to track

CMMS application administrators will need to decide which assets are critical and need to be in the CMMS software program. Each should be assigned a unique identification number so it can be easily identified. Other pertinent information, such as serial numbers, can be added as well. In addition, documents such as images or manuals can also be attached to the asset.

Decide what costs will be tracked

Many CMMS programs allow users to track costs of materials, labor, and direct purchases, which is helpful because reports can be generated to show exactly where money is going. This information can be helpful when making critical business intelligence decisions. During the setup phase of the CMMS software, it is important to see what costs need to be tracked, then integrate that specific type of tracking within the system. The main costs that may need to be tracked are labor, materials, and purchases.

  • Labor. The labor cost refers to the employees completing the work. After employees are assigned a skill or craft code, a pay rate is added and then when hours are logged on the work order, the labor cost is calculated.
  • Materials. The materials cost is the cost of any parts associated with completing the work order.
  • Purchases. When parts and materials necessary to complete work on an asset are no longer in-stock, a purchase will need to be made, which will need to be tracked on the work order within the CMMS software. Costs for outside contractors or vendors would also fall under this category.

When all of these costs are added up in the CMMS, users will know the total cost of completing the work order. Reports can be run which will show spending trends over certain periods of time.

Add Preventive Maintenance Tasks

One of the most important parts of a CMMS software program is preventive maintenance (PM). Each critical asset should be considered when setting up PM tasks within the software. The type of preventive maintenance needed, as well as how often it is needed should be considered for each asset. Once that is determined, the PM task can be entered into the software program and scheduled accordingly.

Consider other factors

Depending on the needs of each company, there are a few other things that should be considered.

  • Mobile Integration. Many CMMS providers offer a mobile application version of their software which may also need to be set up.
  • Security. Depending on the needs of the company, different employees may need different levels of access within the CMMS program.
  • Add-on or advanced modules. Some CMMS programs have advanced features or add-ons, which will require additional set up.

— Edited by Lisa Richards.

How to Maintain and Improve Computer Keyboarding Skills
Why is learning how to type important? So many jobs require you to type - and the faster, the better! There are secretaries, data entry technicians and writers who need to be experts with typing, but then there are doctors, construction workers and lawyers who need type quickly as well. Learning how to do this the right way can be frustrating, but with some practice you can get your typing up to speed so that you are faster with a keyboard than you are with writing things down.
So, let's start typing. First look at your feet.

What does typing have to do with your feet? Are they both flat on the floor? If they are not you could be putting strain on your back.

Ergonomics is something that adults think about a lot. Typing badly or with bad posture can lead many adults to have problems with their wrists, backs and knees. You might not feel any pain or discomfort now – but just wait a few years. Practicing good posture now when typing can break bad habits and can avoid a lot of muscle pain. Make sure both feet are on the floor. Your hands, wrists and forearms should be straight. Many people naturally allow their wrists to slump down, but work on keeping them elevated.

Now (lift those wrists) to start typing, place your fingers on the middle row of the keyboard. The pinky of your left hand, should fall on 'a', your ring finger on 's', your middle finger on 'd' and your pointer finger on 'f'. Your thumb loosely hovers over the space bar. On your right hand, your pinky should fall on ';', your ring finger on the 'l', your middle finger on the 'k' and your pointer finger on 'j'. Again, your thumb hovers over the space bar.

This is called the 'home row'. Your fingers will maintain this position. Typing above and below means extending one of your fingers from this position. Practice with just staying at the home row and typing 'asdf jkl;'.

To type with 'g', wiggle your pointer finger from your left hand over one space. To type with 'h' wiggle your pointer finger from you right hand.

To type with letters above or below the home row, we must wiggle the appropriate finger up or down from the home row. For instance, to type 'w', wiggle your ring finger up one from the 's' position. To type 'm', bring your pointer finger down from the 'j' position.

When you are playing the games below, make sure you are using all of your fingers in this way. Also, make sure you are using good posture and always try to play the games without looking down at the keyboard.

You will be up to speed in no time!

A British goat will teach proper keyboarding techniques and interact as you type certain simple words. Choose higher difficulties as you improve! There are musical prompts as well.

Peter's Online Typing Course
By clicking each typing lesson on the left, you will learn how to type and every single key. Each lesson includes a picture, instructions and a game!

Learn Typing – Free Typing Lessons
Click each typing lesson to practice each row. This site also has an advanced lessons section.

Typing Tutorial
This is a great interactive tool to make you type faster and faster!

Typing Lessons
Much like the others, learn how to do the home row and add new keys bit by bit.

Finger Positions
Pictures of where your fingers are supposed to be for selected letters.

Scratch Typing Game (Requires Flash)
Click the flag and try to type all of the letters on the screen as fast as you can.

Find the Letter
Try to press each letter on the keyboard and match as many as you can within 30 seconds without missing any! Can you do it without looking down at your keyboard?

Power Typing
Simple games like this are very important to practice! Choose the lessons in order and practice for each row/topic.

E-Learning Alien Typing Game
Interact with an alien named 'Blob' and his friend, who will walk you through a course in keyboarding.

Fun to Type
Fun to type has a list of really neat games that you can practice typing with. Keyboard ninja, clock words and typing monster are among them!

Typing Challenge
This game includes a paragraph which you will want to copy. This site has some other fun games as well. In this game, you will zoom on an airplane with your typing skills!

Keyboard Zoo (YouTube)
This is an easier typing game which animals of the zoo help you through.

Slimekids Typing Games
Another list of really fun typing games like Super Hyper Spider Typer and Type Type Revolution.

Keyboard and Typing Tips
Some general bits of advice for a new typist.

Ergonomics – Good Working Positions
These are good posture practices and recommended sitting positions for when you are typing. Remember to raise your wrists off of your desk.

Safety Instruction – Keyboard and Mouse Use
Here is more ergonomics and advice to prevent injury.

The Importance of Typing
An article about the importance of this computer skill.

Teaching Guide – Typing Pal
In PDF form, this is a good thing to print out and look at as you are learning.

Business Education Publications and Resources
Here are some presentations and charts to look at!

Learning Disabilities and Written Expression
If you have been trying for hours upon hours and after about two weeks you are still having real trouble, not just with typing but also with writing things down, have a parent talk to you and help you. It's possible that you may have dysgraphia or another learning disorder that can be a stumbling block for your progress.


CMMS Software
CMMS Software: Computerized Maintenance Management System (CMMS) Software is essential to keep facility operations running smoothly while keeping operating costs from growing out of control. The only question is, 'Which CMMS will provide all the maintenance-related features and long-term reliability we depend upon to run our operations?'
CMMS is a computerized maintenance management system (CMMS) software that enables facilities utilizing digital and software-related hardware and many other types of equipment to implement sophisticated preventive maintenance scheduling, work orders, and detailed maintenance records of all equipment and assets including computers, classroom infrastructure and, building maintenance. CMMS is essential to eliminate equipment failures and lost productivity.

A Guide to Robotics Technology
Robotics involves the design and creation of robotic systems. A robotic system has the capability of performing tasks and duties for humans to simplify life and streamline work processes. The people who design robotic systems are robotics engineers with specialized training in electrical and mechanical engineering. Many businesses involved in robotics utilize CMMS Software for maintenance management.
History of Robotics
The word "robot" was created in 1920 in connection with a play that featured human-like machines that took over the society they had been serving. In 1932, the first simple robot was born in Japan. Isaac Asimov wrote a short story in 1941 that included "Three Laws of Robotics." The laws stipulate that a robot cannot harm a human or allow a human to come to harm, a robot has to obey all humans, and a robot has to protect its existence. The first robotic arm came to be in 1954, and General Motors began using this technology for dangerous assembly line work in 1962. The 1969 moon landing utilized robotic technology also, to assist the astronauts with their mission.
The History of Robotics
History of Robotic Surgery
A Short History of Laboratory Robotics
History and Future of Rehabilitation Robotics

Although robots can vary significantly in design and materials, many robots share similar components. A robot needs a sensor to gather information about the immediate environment. Sensors such as a camera or microphone can help guide robot behavior based on visual or audio information. A sensor can also be a bumper that registers a collision between the robot and an object. A thermometer or barometer can also detect temperature or pressure changes to guide a robot. Effectors are the components that perform the tasks or work of the robot. Examples of effectors include grippers, shovels, hammers, motors, and speakers. Every robot also needs a control center to control its actions and behavior. Some robot control centers are pre-programmed to perform the same task repeatedly without changing. Other robot control centers are designed to receive information from sensors and then choose the robot"s action based on this information.
Parts of a Robot
Android-Based Robotics
The Arlo Robotic Platform
The Components of a Robotic Telescope System

Robotic Mapping
Robotic mapping involves a robot either creating a map or using it to navigate a space. The robot must use sensors to gain information necessary for navigating a map or creating it from environmental information. If a robot works outdoors, it's possible to use GPS satellites as tools for navigation. Indoor robots can use wireless signals as a substitute for GPS. Robotic mapping typically involves more than one step as the robotic sensors receive information from the environment and process the information to produce a resulting map. As sensors receive new and updated information about the environment, the robot updates the map to make it more accurate.
Good Experimental Methodologies for Robotic Mapping
Topological Mapping with Sensing-Limited Robots
Proactive 3-D Robotic Mapping Using an RGB-D Sensor (YouTube)

Additional Information
Not only can robotics assist humans with routine tasks such as assembly or repair, but robots can also enable exploration in environments that humans cannot easily access, such as underwater or at high elevations. Robotic surgery involves high-precision procedures through very small incisions, performing intricate work that humans are incapable of performing. Field robotics involves the use of robots in outdoor and natural settings involving unconstrained environments. Robotics also has technology that can assist the military. For example, a robot that can travel into specific environments and territories to bring back visual data can assist the military without putting troops in danger. Some military robots even have ammunition and firing capabilities suitable for use against enemy targets. A military robot with sound detection and lasers can detect and target snipers that might try to eliminate the robot.
What is Robotics?
Understanding Robotics
Robotics Applications in Maintenance and Repair
Field Robotics
Wired for War: The Future of Military Robots

Robotics Resources
Learn more about robotic technology by visiting the following links for information about robotic history, careers in robotic engineering, and the field of robotics:
Robotics: A Brief History
A Short History of Robots
Robotics History Timeline
Career: Robotics Engineer
Robotics Engineer
Types of Robotic Surgery
MIT: What is Cognitive Robotics?
Robotics in the Classroom: Introduction to Robotics
Control, Robotics, and Mechatronics
What is Going on in Robotics?
What is Robotics?
Robotics/Automated Systems Technology
Robotics Overview
Robotics Safety
The Evolution of the Bioinspired Robot
The Interplay Between Mathematics and Robotics
Robotics: What is it and How Do I Get Started?
Soft Robotics
Military Robotics and the Laws of War
Robotics at Cornell
Self-Organizing Feature Maps and Their Applications to Robotics


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