What is a CMMS?

 

Definition of a CMMS:

A computerized maintenance management system (CMMS) is a software program used by maintenance professionals. It is used to keep detailed records of all assets within the company. A CMMS is also used to:

  • Create and dispatch work requests and work orders
  • Schedule preventive maintenance tasks
  • Track equipment usage
  • Track equipment repairs
  • Record asset history

What is a CMMS used for?

Any company that needs to keep detailed records of their assets should be using a CMMS. At MAPCON we have a very diverse group of clients, including small churches, zoos, ethanol plants, and even NASA!

Benefits of a CMMS:

A well organized and up-to-date CMMS can be a very valuable tool for a company. Here are just a few of the advantages of implementing the software:

Decreased equipment downtime. A CMMS makes planning preventive maintenance on equipment easy. Staying on top of PM tasks can help keep machines up-and-running, therefore decreasing overall downtime. Adding a mobile device with instant notifications can decrease downtime by letting workers know instantly when an urgent repair is needed.

Longer equipment life. Scheduling routine maintenance checks on equipment in a CMMS will allow workers to make minor repairs or adjustments before a piece of equipment breaks down. Making small adjustments and repairs over time instead of as needed helps equipment last longer.

Data analysis. A good CMMS will allow users to run a variety of reports and have drilldown capability. This will let maintenance professionals see tons of information such as repair costs and equipment downtime.

Certifications and audits. Having all of the necessary information in one place makes passing inspections/audits and receiving certifications easy.

Enhanced productivity. Without a CMMS, technicians might waste time looking for the parts needed to complete the repairs. With this software, the tech can simply look at the parts screen and see exactly where the part is, and if it is being used at the time. Additionally, being able to schedule routine maintenance on equipment can save workers time by allowing them to plan for the task ahead of time.

Reduced overtime. A CMMS will cut overtime significantly by decreasing emergency repairs. Scheduling preventive maintenance tasks allows workers to prevent most urgent repairs.

Once you have decided a CMMS is a good fit for your company, you'll need to begin the daunting task of finding one that has everything you need. So, how do you do that?

  1. Understand your business needs. Things such as the size of your company, how many will be using the CMMS, how many assets you have, and the number of locations you need to manage are important things to consider when searching for a CMMS.
  2. Consider what you will use the software for. A good CMMS can get expensive, so it's important you get a system that has what you need, without additional functionality you don't.
  3. Compare software. Many CMMS software companies, including MAPCON, allow you to download an evaluation of the software for free.

 

MAPCON Advanced Modules (Optional)

  1. MAPCON Mobile — Use with smartphones and tablets. Learn more...
  2. Barcoding — The MAPCON Barcode Module is your answer to integrating fixed assets such as equipment, parts and other movable items with your operations data-collection systems. Learn more...
  3. Interface Module — The Interface Module transfers important data from your MAPCON system to another software system or multiple software systems. Learn more...
  4. Advanced Inventory — MAPCON's Inventory Module means reliable and efficient inventory management. Learn more...
  5. Advanced Purchasing — MAPCON Purchasing Module manages the entire CMMS Procurement Process. Learn more...
  6. Advanced Administration — The Advanced Administration Option includes Microsoft Active Directory Integration, Dashboards, Change Key, Filter Management, Attachments and System Scheduler. Learn more...

For a printable list (PDF) of ALL the features provided in MAPCON CMMS, Click Here.

  1. Advanced Human Resources — MAPCON's Human Resources Module is all about tracking labor, measuring labor efficiency and obtaining accurate labor costs on a per machine basis. Learn more...
    • Work Order Resource Scheduler — Included with the Advanced Human Resources Module, MAPCON Scheduler is an outstanding, drag-and-drop calendar-based scheduling tool that will really make life easy for busy maintenance staff! Learn more...
  2. Advanced Maintenance — MAPCON's Advanced Maintenance Module enables your CMMS to drill down into your maintenance management process to uncover unsurpassed detail and enable complete optimization of personnel and material. Learn more...
  3. Service Billing — Service billing allows the MAPCON User to bill costs to other departments, or, to accounting for customer billing. Includes quoting features. Learn more...
  4. System Utilities — System Utilities includes a Label Editor, SQL Editor, Menu Generator, Microsoft® Excel Importing and Report Generator. Learn more...
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