Published: October 14, 2024  Updated: December 31, 2024

Why You Need CMMS Mobile

Numerous industries and companies have maintenance departments. The work they do doesn’t always keep them in one building or a central area. Utility companies are out in the field. Large hospitals cover a lot of property with multiple floors. These examples show why you need CMMS mobile.

The companies that have come to rely on a computerized maintenance management system understand the need for organization. Assets, inventory, preventive maintenance, and work orders. In this article, let’s discuss the benefits of having the app on a smartphone or tablet.

1. Accessibility

I think this key benefit will show you the value of a CMMS app on a mobile device better than many others. Whatever your location, you can do the following.

• Look up records. Review the information regarding your assets. Note the quantities and location of needed parts. Check the status of work orders.
• Process work requests. Non-system users can submit work requests that go into the system. Again, whatever your locale, you have access to these requests. You can judge their importance, and process them sitting in your truck, taking a break at the diner, or out in the field working on another project.
• Then, if needed, you can create and dispatch work orders. Dispatch them for better efficiency.
• Scan barcodes. If your company uses QR codes or barcodes to track assets and inventory, use the mobile device to access information through scanning.

This enhanced accessibility translates to quicker response times, minimizes downtime, and improves overall operational agility.

2. Real-Time Data Capture

Since the app on the phone ties into the regular system, you’ll receive real-time updates. For instance, I mentioned inventory above. You have a work request that needs immediate attention. You understand that the job requires a particular part. You can access the part data to see if you have the necessary quantity.

3. Enhanced Work Order Management

Let's further detail this from before. While working a present job, you see another that needs attention. No need to drive back to the office to use the desktop computer. Hop on the mobile app, call up the work order menu, and create a work order. Prioritize it, add relevant attachments, and dispatch it.

4. Asset Tracking and Management

As mentioned above, you can review asset records and preventive maintenance cycles. Check maintenance history and pending work orders. Input equipment readings on the spot.

5. Paperless Operations

Again, forget the memos and scratch pads. By digitizing work orders, checklists, and other maintenance-related documents, companies reduce their environmental footprint and enhance organizational efficiency. Mobile CMMS facilitates a paperless approach. Fewer chances for errors and increased global access.

6. Improved Communication and Collaboration

Better communicationbetween employees means better morale and collaboration. Quality communication between team members gives you a solid foundation for success. With a mobile CMMS, you have the means to foster collaboration. Technicians share updates and offer feedback.

7. Enhanced Preventive Maintenance

Preventive maintenance (PM) means reducing unplanned downtime, reducing overall costs, and improving equipment reliability. A mobile CMMS elevates its implementation. Technicians receive automated alerts for scheduled maintenance activities, access detailed preventive maintenance plans, and execute them promptly.

8. Increased Productivity and Efficiency

With the above reasons why you need CMMS mobile, you’d expect improvements in operations. Faster response time means better efficiency. Having access to records to know what to add to work orders leads to increased productivity. In turn, this has a cascading effect on the entire organization, leading to improved operational outcomes.

9. Reduced Costs

With the CMMS improving efficiency, productivity, communications, and collaboration, the company benefits from lower maintenance costs. Think of the travel time coming back to the office to create or receive another work order.

Mobile CMMS contributes to cost savings by optimizing various facets of maintenance operations. From reducing manual errors to minimizing downtime through proactive maintenance, the platform ensures that you utilize resources efficiently. The streamlined workflows and improved asset management facilitated by mobile CMMS lead to tangible financial benefits for the organization.

10. Improvements

As business strives for improvements, so does the CMMS provider. While mobile CMMS has been around for a while, it continues to show its value. What will your provider introduce to further enhance that value?

Conclusion

The adoption of a Mobile CMMS is vital for operations that work off-property and for businesses with large properties. The ten benefits outlined above underscore the transformative impact of a mobile app on maintenance operations. From ensuring real-time access to data to fostering a culture of preventive maintenance.

A mobile CMMS gets you one step closer to maintenance management success. Rely on Mapcon Technologies to be there for your mobile CMMS advantage. 800-922-4336